Kirra Ecovillage Community

10. THE COMMITTEE AND SUB-COMMITTEES
The Association will have an Association Governance Committee (“the Committee”) which is made up of committee members (“Committee Members”) within the KIRRAcivic sub-committee.
The Committee has the following role:
a) Governing the Association;
b) Managing the day-to-day operation of the Association;
c) Ensuring that the Association is managed responsibly;
d) Ensuring that the Association operates in pursuit of its purpose.
The Committee will have all of the specific powers and functions that the Association has, except for those powers or functions which are reserved to be exercised by the Members.
The Committee may delegate its powers or functions to sub-committees, staff members, Members of the Association, or to Committee Members, as permitted by law.
Committee Members will be elected at a general meeting of the Association, by a ballot of the Members.
The Committee must have a minimum number of 3 Committee Members at any time.
At the first Committee meeting after each annual general meeting, the Committee must appoint a Committee Member as chair of the Committee (“the Chair”).
The Committee has the power to appoint and remove Committee Members from various positions, and may determine the roles and responsibilities of any Committee Member.
A Committee Member is appointed for a term of up to one year, and stops being a Committee Member at the end of the annual general meeting after that Committee Member was appointed.
After a Committee Member’s term ends, that person may be appointed as a Committee Member for a subsequent term.
If a Member wishes to join the Committee or Sub-Committee, that Member must:
a) Have another Member support their application; and
b) Put forward a nomination by writing to the Committee, or put forward a nomination at a general meeting where an election for the Committee is being held.
c) In order to be eligible to be a Committee Member, a person must:
i) Be a fully paid Member, both at the time of that person’s nomination, at the time of their appointment as a Committee Member, and for the duration of that person’s term as a Committee Member; and
ii) Be nominated in accordance with this clause; and
iii) Provide to the Association a signed consent to act as a Committee Member.
d) A person stops being a Committee Member if that person:
i) Provides to the Committee written notice of resignation; or
ii) Is removed by a resolution of the Members; or
iii) Stops being a Member; or
iv) Is absent from all Committee Meetings, without the consent of the Committee, for three months or more; or
v) Dies.
In the event that the number of eligible applicants nominated to be Committee Members is equal to the number of Committee Members required, the Chair may appoint those nominated Committee Members as Committee Members without holding a ballot.
In the event that a Committee Member stops being a Committee Member before the end of the annual general meeting after that Committee Member was appointed, the Committee may appoint a Member endorsed by any Lifetime Member to be a Committee Member until the next annual general meeting, without requiring a meeting of the Members to do so.
The Sub-Committees within the Association may include:
a) KIRRAutility;
b) KIRRAnet;
c) KIRRAlabs;
d) KIRRAag;
e) KIRRAmaker;
f) KIRRAkitchen;
g) KIRRAretail;
h) KIRRAcivic.
11. COMMITTEE DUTIES
In addition to any other duties and responsibilities provided by law or elsewhere in these Rules, the Committee has the following duties:
a) Ensuring that accurate minutes are kept in relation to general meetings and committee meetings; and
b) Ensuring that other records are kept in accordance with these Rules; and
c) Ensuring that the Association’s documents are made available to Members as required by these Rules.
12. COMMITTEE MEMBER DUTIES
Committee Members must:
a) Comply with their duties under Australian law; and
b) Ensure that the Association complies with its duties under Australian law; and
c) Act in the best interests of the Association; and
d) Act only to further the Purpose of the Association.
This section applies to any sub-committees formed for the Purpose.
13. COMMITTEE MEETINGS
A Committee Member may call a meeting of the Committee (“Committee Meeting”) in the following circumstances:
a) By providing reasonable notice to the other Committee Members if the Committee Meeting is urgent; or
b) By providing seven days’ notice to the other Committee Members in all other circumstances.
The Committee may determine how often it will hold Committee Meetings.
The Committee may determine the manner in which Committee Meetings may be held, including whether Committee Members must attend in person, or whether they may attend via technological systems such as telephone or video link.
The Chair will chair any Committee Meetings.
In the event that the Chair is not present at a particular Committee Meeting, the Committee may appoint a different Committee Member to act as chair for that particular Committee Meeting.
For a resolution to be passed, more than half of the Committee Members present at the particular Committee Meeting must vote in favour of the resolution.
The Committee may, in the Committee’s discretion, permit circular resolutions.
The Committee may, in the Committee’s discretion, determine the method by which Committee Members may vote on a circular resolution, which may include but is not limited to the following methods:
a) Australia Post;
b) Email;
c) Digital signature;
d) Electronic forms;
e) Other electronic means.
In order to pass a circular resolution, the resolution must be proposed in writing and every Committee Member must agree in writing to the resolution (by a means as determined by the Committee, in accordance with the preceding sub-clause hereof). The circular resolution is passed at the time that the last Committee Member has agreed to it in writing.
14. QUORUM FOR COMMITTEE MEETINGS
A quorum for Committee Meetings is more than 50% of the Committee Members. If more than 50% of the Committee Members are present at a Committee Meeting, the Committee Meeting is validly held.